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Organizing E-mail With
Folders
Remember when managing your
e-mail was simple? You only
received a few messages each day
so you could just delete the
ones you didn't want and drag
the rest into one "Save" folder.
But times have changed ˜ now you
may be getting dozens of e-mail
messages daily from friends,
family, co-workers, online
subscriptions, and,
unfortunately, spammers. The
solution is to create new
folders to save e-mail messages
in an organized way, and create
message rules that will
automatically sort e-mail into
these folders. Here's how to do
it:
Outlook Express Users
Creating a New E-mail Folder in
Outlook Express
1. With Outlook Express open,
click on your Inbox.
2. Click on "File" in the menu
bar. Select "Folder" and then
"New" from the drop-down menu.
3. In the Create Folder window,
type in a name for your folder.
If you want to clean up your
Inbox by removing old messages,
you could name it "Old E-mail."
4. Click and highlight the name
of the folder in which you want
to create your new folder. To
make a new top-level folder (a
folder outside your Inbox,
Outbox, etc.), click on "Local
Folders."
5. Click the "OK" button to
close the Create Folder window.
Manually Sorting Old E-mail
into Folders in Outlook Express
1. With Outlook Express open,
click on your Inbox.
2. Click on the message you want
to move, and then drag it onto
the folder where you want it to
be stored. To move multiple
messages at one time, press and
hold the Control (CTRL) key
while you click on each message.
Then click and drag them to the
folder.
Sorting New E-mail into
Folders Using Rules in Outlook
Express
1. Click "Tools" in the menu
bar. Then select "Message Rules"
and "Mail."
2. Check the conditions by which
you wish to sort your messages.
3. Check the "Move it to the
specified folder" action.
4. Click the "contains specific
words," "contains people," or
the "specified account" link in
the "Rule Description" box.
5. Type in the name, words, or
e-mail address you are using to
sort
e-mail and then click the "Add"
button. Click "OK." 6. Click the
"Move it to the specified
folder" link.
7. Select the folder into which
you want to sort messages. (You
can create a new folder by
clicking the "New Folder"
button.) Click "OK."
8. Enter the name of the rule
and then click "OK."
9. Click the "New" button in the
"Message Rules" window to create
more rules; otherwise click the
"OK" button.
Thunderbird Users
Creating a New E-mail Folder
in Thunderbird for the Macintosh
and PC
1.
With Thunderbird open, click on
your Inbox.
2. Click on "File" in the menu
bar. Select "New" and then "New
Folder" from the drop-down menu.
3. In the Create Folder window,
type in a name for your folder.
If you want to clean up your
Inbox by removing old messages,
you could name it "Old E-mail."
4. Click in the "Create as a
subfolder of:" field and select
the name of the folder into
which you want to create your
new folder. To make a new
top-level folder (a folder
outside your Inbox, Outbox,
etc.), click on "Local Folders."
5. Click the "OK" button to
close the Create Folder window.
Manually Sorting Old E-mail
into Folders in Thunderbird for
the Macintosh and PC
1. With Outlook Express open,
click on your Inbox.
2. Click on the message you want
to move, and then drag it onto
the folder where you want it to
be stored. To move multiple
messages at one time, press and
hold the Control (CTRL) key on a
PC and the Command key on a
Macintosh while you click on
each message. Then click and
drag them to the folder.
Sorting New E-mail into
Folders Using Rules in
Thunderbird for the Macintosh
and PC
1. Click "Tools" in the menu
bar. Then select "Message
Filters."
2. When the "Message Filters"
window opens, click on the
"New..." button.
3. When the next window opens,
type the name of your rule in
the "Filter name:" field.
4. Click on the radio button
either next to "Match all of the
following" or "Match any of the
following."
5. Choose the parameters of the
filter by clicking the button of
the name of the e-mail header
field like "Subject," "From,"
etc. and then click the button
"contains," "doesn't contain,"
"is," "isn't," etc. You can also
add or subtract parameters using
the "More" and "Fewer" buttons.
6. Click the check box next to
"Move to folder:" and then click
on the button next to it to pick
the "Old E-mail" folder you just
created. Click "OK."
7. Close the "Message Filters"
window.
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